Paylocity
PayrollCloud-based payroll and HCM software for mid-sized businesses with comprehensive features.
Overview
Paylocity is a comprehensive cloud-based payroll and human capital management (HCM) platform designed for mid-sized businesses seeking to unify HR, payroll, benefits, time tracking, and talent management in one system. The platform delivers strategic decision-making tools across benefits, core HR, payroll, talent, and workforce management while cultivating a modern workplace and improving employee engagement. Paylocity operates on a per-employee per month (PEPM) model, ensuring scalability as businesses grow. With 350+ integrations, AI-powered insights, benchmarking tools, and mobile capabilities, Paylocity serves primarily small to medium businesses (66% of clients are <$50M revenue). Recent 2025 enhancements include upgraded Employee Voice tools with guided setup, expanded mobile capabilities, interview self-scheduling, vendor integrations for pre-hire assessments, and automated meal-attestation compliance workflows.
Pros & Cons
Pros
- ✓Comprehensive unified platform covering payroll, HR, benefits, talent, time tracking, and workforce management
- ✓Handles complex payroll scenarios including pay runs, wage garnishments, multi-state compliance, and automated tax filing
- ✓Strong time and attendance tracking with employee self-service for clock in/out, time off requests, and timesheet submission
- ✓Employee self-service (ESS) portal empowers employees to view checks, update personal data, and collaborate, reducing HR workload
- ✓350+ integrations with AI-powered insights, benchmarking tools, and analytics for data-driven decisions
- ✓No implementation fees charged, making total cost of ownership more predictable
- ✓Good value for lower price compared to most competitors in the mid-market HCM space
- ✓2025 upgrades include enhanced Employee Voice, mobile capabilities, and automated compliance workflows
Cons
- ✗Some customers experience slower response times or difficulty reaching support when needed
- ✗Implementation can take longer than expected and require significant time and resources from client teams
- ✗Learning curve for administrators to fully leverage all platform capabilities and customization options
- ✗Reporting and analytics, while improved, may not be as robust as enterprise-level platforms
- ✗Pricing can add up with optional modules and advanced features beyond the base platform
- ✗Better suited for U.S.-based operations with limited international payroll capabilities
Who Should Use This?
Best For
- →Mid-sized businesses (50-1,000 employees) seeking comprehensive payroll and HCM in one platform
- →Small businesses (<$50M revenue) wanting to scale with unified HR technology
- →Organizations prioritizing employee engagement and modern workplace culture
- →Companies needing strong time and attendance tracking with employee self-service
- →Businesses requiring multi-state payroll compliance and automated tax filing
- →Teams wanting AI-powered insights and benchmarking for strategic HR decisions
Not Ideal For
- →Very small businesses (under 20 employees) where per-employee costs may be prohibitive
- →Large enterprises (1,000+ employees) requiring extensive customization and global capabilities
- →Companies with significant international operations needing multi-country payroll
- →Organizations requiring instant, 24/7 customer support with guaranteed response times
- →Businesses needing extremely advanced analytics and custom reporting beyond standard capabilities
Key Features
Implementation
Paylocity implementations can take longer than expected and require significant time and resources from both Paylocity and the client organization. Typical implementation timelines range from 8-16 weeks depending on company size, complexity, and modules being deployed. The process includes discovery and planning, system configuration, data migration from legacy systems, payroll and benefits setup with carrier integrations, time and attendance configuration, employee self-service portal customization, testing and validation, and administrator training. Paylocity provides implementation specialists and project managers to guide the process. However, some customers report that support during implementation can be slower than desired, requiring proactive follow-up to maintain momentum.
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Quick Info
As of 2025, Paylocity operates on a per-employee per month (PEPM) pricing model with costs starting in the range of $10-100 per employee depending on modules and features selected. The platform does not charge implementation fees, which is a significant cost advantage over competitors. Exact pricing is not publicly published and requires contacting Paylocity sales for custom quotes based on company size, selected modules, and specific requirements. A typical mid-sized company (100-500 employees) would likely pay $15-30 per employee per month for comprehensive payroll, HR, benefits, and time tracking. Annual contracts may receive volume discounts.
📋 Implementation Guide
Step-by-step guide to implementing Payroll software
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Frequently Asked Questions About Paylocity
Common questions about Paylocity, including pricing, features, integrations, and who should use it.
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