10 Employee Referral Email Templates

Hi Team,

We're excited to announce the launch of our Employee Referral Program! Starting today, you can help us find amazing talent while earning rewards.

**How It Works:**
1. Think of talented friends, former colleagues, or connections who'd be a great fit
2. Submit their information through our referral portal: {{PORTAL_LINK}}
3. We'll fast-track their application and keep you updated
4. Earn ${{BONUS_AMOUNT}} when your referral is hired and stays for {{RETENTION_PERIOD}} days

**Why Refer?**
• Your network knows what makes {{COMPANY_NAME}} special
• Referred candidates are hired 55% faster
• They stay 70% longer than other hires
• You'll directly shape our team's future

**What We're Looking For:**
{{OPEN_ROLES_LIST}}

Ready to start? Visit {{PORTAL_LINK}} to submit your first referral today!

Questions? Reply to this email or check out our FAQ: {{FAQ_LINK}}

Thanks for helping us build an incredible team!

{{SENDER_NAME}}
{{SENDER_TITLE}}

Hey {{FIRST_NAME}},

Just a quick reminder that our Employee Referral Program is still active! We're actively hiring for {{OPEN_ROLES_COUNT}} positions, and your network could be the key to finding our next great hire.

**Hot Roles This Month:**
{{TOP_PRIORITY_ROLES}}

**Recent Referral Success:**
{{SUCCESS_STAT}} (e.g., "We hired 5 referred candidates last month!")

**Your Referral Stats:**
• Referrals submitted: {{USER_REFERRALS_COUNT}}
• Currently in process: {{USER_ACTIVE_REFERRALS}}
• Bonuses earned YTD: ${{USER_BONUS_TOTAL}}

Submit a new referral: {{PORTAL_LINK}}

Keep those referrals coming! 🙌

{{SENDER_NAME}}

Hi {{EMPLOYEE_NAME}},

Thanks for referring {{CANDIDATE_NAME}} for the {{JOB_TITLE}} position! We received their information and wanted to confirm next steps.

**What Happens Next:**
1. Our recruiting team will review their application within 2-3 business days
2. We'll reach out to {{CANDIDATE_NAME}} if there's a potential fit
3. You'll receive email updates at each stage of the hiring process
4. If hired, you'll earn ${{BONUS_AMOUNT}} after they complete {{RETENTION_PERIOD}} days

**Track Your Referral:**
Log in to the referral portal anytime to check status: {{PORTAL_LINK}}

**Want to Refer Someone Else?**
We're hiring for {{OTHER_OPEN_ROLES_COUNT}} more positions: {{ALL_ROLES_LINK}}

Thanks for being a talent scout! Your referrals help us build a stronger team.

{{SENDER_NAME}}
Recruiting Team

Hi {{EMPLOYEE_NAME}},

Exciting update on your referral!

**{{CANDIDATE_NAME}} has been invited to interview for {{JOB_TITLE}}!**

Interview Details:
• Date: {{INTERVIEW_DATE}}
• Format: {{INTERVIEW_FORMAT}} (e.g., "Video call with hiring manager")
• Next Steps: {{NEXT_STEPS}}

This is a great sign – we're impressed with their background and think they could be a strong fit. We'll keep you posted as they progress through the interview process.

**Optional: Want to Help Them Prepare?**
Feel free to share insights about our interview process or team culture. Just remember to keep any confidential company information private.

Thanks for making this connection!

{{SENDER_NAME}}

Hi {{EMPLOYEE_NAME}},

Congratulations! Your referral, {{CANDIDATE_NAME}}, has successfully completed their first {{RETENTION_PERIOD}} days at {{COMPANY_NAME}}.

**Your Referral Bonus Details:**
• Amount: ${{BONUS_AMOUNT}} ({{BONUS_NET_AMOUNT}} after taxes)
• Payment Method: {{PAYMENT_METHOD}} (e.g., "Added to your next paycheck")
• Expected Payment Date: {{PAYMENT_DATE}}

**The Impact of Your Referral:**
You helped us find a great teammate who's already making contributions to {{TEAM_NAME}}. Thank you for investing in our team's success!

**Keep Referring:**
We're still hiring for {{OPEN_ROLES_COUNT}} positions. Your next referral bonus is waiting: {{PORTAL_LINK}}

**Total Earnings:**
Year-to-date referral bonuses: ${{YTD_BONUS_TOTAL}}

Thanks for being a recruiting partner!

{{SENDER_NAME}}
{{COMPANY_NAME}} Talent Team

Hi Team,

Our Employee Referral Program continues to be a huge success, thanks to YOUR contributions! Here's what happened in Q{{QUARTER}}:

**By the Numbers:**
📈 {{REFERRALS_SUBMITTED}} referrals submitted (+{{GROWTH_PERCENT}}% vs last quarter)
✅ {{HIRES_MADE}} new hires from referrals
💵 ${{BONUSES_PAID}} in referral bonuses paid out
⭐ {{PARTICIPATION_PERCENT}}% employee participation rate

**Top Referrers This Quarter:**
🥇 {{TOP_REFERRER_1}} – {{TOP_REFERRER_1_COUNT}} referrals
🥈 {{TOP_REFERRER_2}} – {{TOP_REFERRER_2_COUNT}} referrals
🥉 {{TOP_REFERRER_3}} – {{TOP_REFERRER_3_COUNT}} referrals

**What's New:**
{{PROGRAM_UPDATES}} (e.g., "We've increased bonuses for engineering roles to $3,000!")

**Hot Roles for Next Quarter:**
{{UPCOMING_PRIORITY_ROLES}}

Let's keep the momentum going! Submit your referrals here: {{PORTAL_LINK}}

Thank you for building {{COMPANY_NAME}}'s future with us!

{{SENDER_NAME}}

Hi {{EMPLOYEE_NAME}},

Thanks again for referring {{CANDIDATE_NAME}} for the {{JOB_TITLE}} position. We wanted to update you on their application status.

After careful review, we've decided not to move forward with {{CANDIDATE_NAME}} at this time. {{REASON}} (e.g., "While they have impressive experience, we're looking for someone with more hands-on experience in X technology.")

**This Doesn't Mean You Should Stop Referring!**
• Every referral helps us build our talent pipeline
• We value your network and judgment
• Future roles may be a better fit for {{CANDIDATE_NAME}}

**Keep the Referrals Coming:**
We're actively hiring for {{OPEN_ROLES_COUNT}} other positions where your network might be perfect: {{PORTAL_LINK}}

Your referrals make a real difference in helping us find great people. Thank you for continuing to think of {{COMPANY_NAME}} when you meet talented professionals!

{{SENDER_NAME}}

Hi {{FIRST_NAME}},

We have urgent hiring needs and need YOUR help! For the next {{TIME_PERIOD}}, we're DOUBLING referral bonuses for these critical roles:

**DOUBLE BONUS ROLES:**
{{DOUBLE_BONUS_ROLES_LIST}}

**Normal Bonus:** ${{NORMAL_BONUS}}
**LIMITED-TIME BONUS:** ${{DOUBLED_BONUS}} 💰💰

**Why the Rush?**
{{URGENCY_REASON}} (e.g., "We're launching a new product and need to grow our engineering team by 10 people before Q2.")

**How to Claim the Double Bonus:**
1. Submit referrals by {{DEADLINE_DATE}}
2. Referrals must be hired and start before {{HIRE_BY_DATE}}
3. Standard {{RETENTION_PERIOD}}-day retention period applies

Submit now: {{PORTAL_LINK}}

Time is ticking – help us fill these critical roles!

{{SENDER_NAME}}

Hi {{FIRST_NAME}},

Want to increase your chances of earning referral bonuses? Here are insider tips from our recruiting team:

**✅ DO:**
• Reach out to your referral first and ask permission
• Provide context in the "Why this person?" field
• Check if they're actively job searching or open to opportunities
• Mention specific skills that match the job requirements
• Submit complete contact information (phone + email)

**❌ DON'T:**
• Submit strangers you found on LinkedIn without contacting them
• Refer someone who already applied directly (first one wins!)
• Submit the same person for multiple roles simultaneously
• Forget to give them a heads-up that we'll be reaching out

**What Great Referrals Look Like:**
"I worked with Sarah for 2 years at ABC Corp. She's an exceptional frontend developer who led our React migration and mentored 3 junior engineers. She mentioned she's looking for new opportunities at a product-focused company. She'd be perfect for the Senior Frontend Engineer role."

**Current Hot Roles:**
{{PRIORITY_ROLES}}

Ready to refer? {{PORTAL_LINK}}

Happy referring!

{{SENDER_NAME}}

Hi {{FIRST_NAME}},

We noticed you haven't submitted a referral recently (your last one was {{MONTHS_AGO}} months ago!). We wanted to re-engage you with our updated referral program.

**What's Changed:**
{{PROGRAM_CHANGES}} (e.g., "We've increased bonuses by 25% and added 15 new open roles!")

**Why We Need You:**
• Your past referrals were {{SUCCESS_RATE}} successful
• You've earned ${{LIFETIME_BONUSES}} in total bonuses
• Our team has grown by {{TEAM_GROWTH}}% since your last referral

**New Opportunities Perfect for Your Network:**
{{NEW_ROLES_LIST}}

**Special Offer:**
Submit a referral in the next {{TIMEFRAME}} and be entered to win {{INCENTIVE}} (e.g., "$500 Amazon gift card")

We'd love to see you back in the referral game! Submit here: {{PORTAL_LINK}}

{{SENDER_NAME}}